Responsibilities:
Greet and assist all COE guests
Answer and route incoming calls
Coordinate facility use schedules and conference lines
Make copies
Maintain cleanliness of office and interface with building maintenance staff
File, store, and track documents
Maintain all standard forms
Maintain graphic files, templates and procedures
Update and maintain various word documents and Excel spreadsheets
Interface with IT support provider for repair and support all technology (data interface and equipment)
Purchase and track office equipment
Maintain Copiers and postage meter
Take and report meter readings for designated equipment
Maintain Phone System
Maintain office security system
Responsible for bank deposits and petty cash
Assist with the set-up of new employees
Sort and distribute mail, sign for all deliveries and route to recipient in a timely manner
Coordinate all mailing, courier, and express mail activity
Assist in supporting company events such as open houses, marketing mailings, monthly birthdays, etc.
Order and maintain supplies
Schedule meetings and events as needed
Record staff meeting minutes
Enter time sheets in current time entry system
Maintain contacts in corporate Outlook
Provide back-up support for Consulting/Product Solutions Administrative Assistant
Manage and execute company events such as receptions, holiday partys, etc.
Execute assigned administrative projects
Conduct other duties as assigned
Required Elements:
3+ years experience
Experience in a rapid paced, time sensitive, high quality environment
Experience with all MS Office applications
Ability to prioritize work; manage multiple tasks and activities; adjust work load as necessary to achieve deadlines and meet expectations
Strong problem solving capabilities and the ability to visualize and communicate solutions
Professional, pleasant, and polished demeanor
Ability to take little direction and achieve quality results independently
Strong customer service focus
Ability to work collaboratively with others
Willingness to contribute in a highly dynamic environment
Desired Elements:
Experience with consulting firms servicing the federal government
- Location: Rockville, MD
- Compensation: commensurate with experience
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.