This is a full-time position that provides Bookkeeping and Administrative/Marketing support to Project Manager of a Commercial General Contractor.
Essential Duties and Responsibilities:
Must have a proven track record in construction industry. Reading and understanding of construction plans is not a must but a plus.
Must be able to simultaneously handle several projects.
Must have high level of interpersonal and conversation skills.
Work independently and with the team on future and ongoing projects, act as an assistant project manager at the request of Senior project manager which may include: planning and coordinating multiple tasks, disseminating information.
Schedule and organize meetings with job site supervisors, subcontractors as necessary.
Post bid plans on web site, collect and organize bid documents and estimates. Contact subcontractors and suppliers to discuss the project and prices.
Manage internal and external communications for the company. Answer phones; take and relay messages.
General office management-maintain service or maintenance agreements vendors and subcontractors.
Work requires continual to detail in composing and proofing materials, establishing priorities and meeting deadlines. Must be able to work dead-line oriented environment with demonstrated ability to juggle multiple competing tasks and demands.
Must be willing to learn marketing to increase company sales.
Active marketing to increase company sales and customer portfolio by using company provided tools and networks, search new network and client.
Create and design general correspondences, memos, presentations, business plans, etc.
Develop marketing campaign for all company clients, develop presentations for sales calls with principals, architects, developers, real estate management professionals.
Excellent command of Microsoft Word, Excel, PowerPoint and Outlook applicants.3
Excellent command of Quick book Contractor version.
Must be able to prepare internal financial statement, profit and loss statement from Quick book.
Must know how to prepare AIA progress payment applications for clients and subcontractors.
Willing to work longer hours to meet the bid dead lines, must be able to work under pressure and stress.
Maintain proper cost accounting records for each job so that income and expenses can be allocated properly.
Maintain the general ledger and insure that all transactions are properly recorded.
Oversee and manage Accounts Payable and Receivables.
Prepare progress payment requests for clients.
Request and file certificate of insurance for new sub contractors, follow up and renew certificate of insurance for existing sub contractors.
Scan or copy project drawings, post drawings to obtain bids for new projects.
Preparation of internal financial statement, analysis and information reports.
Frequent interaction with Vendors, Customers, and Employees.
Help with creating and managing business organization and processes.
Overall responsibility for the accuracy of accounting transactions.
Monthly reconciliation of all bank accounts and manage multi-bank accounts.
Help with general office duties.
Working closely and openly with owner, project managers and job site supervisors as necessary to ensure optimal efficiency.
Extremely detail oriented and organized.
Excellent written and verbal skills, ability to multi-task.
Be trustworthy with the ability to exercise discretion when dealing with confidential company information.
Must be flexible, self-motivated and a team player.
Ability to manage competing priorities, work in a dynamic environment and produce high quality work under time pressures.
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Please send your resume to munevver@aol.com with your salary history, work history and references. Please DO NOT call our office or send fax your resume to office. Only electronic resumes will be considered.
- Location: Great Falls, VA
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.