Seeking an ambitious and innovative Office Manager to support a small office environment in Herndon, Va. We are looking for someone with solid administrative and bookkeeping experience that can be flexible with competing job duties and multi-task in a fast paced environment.
PRIMARY RESPONSIBILITIES
ADMINISTRATION:
• Manage the day to day office environment
• Provide administration support for local and remote employees
• Create and modify documents using Microsoft Office Products
• Perform general clerical duties such as photocopying, faxing, mailing, and filing as well as addition duties as assigned
• Maintain hard copy and electronic filing system
• Ship and Receive large local and international shipments
• Verify inventory against packing slips and identify and resolve discrepancies
• Process and track contracts and agreements
• Create and record process improvements and procedures
• Support staff in assigned project based work
• Provide engineering support utilizing ESRI software tools – we will train
• Flexibility to perform other duties as assigned
BOOKKEEPING:
• Generate Purchase Orders and Invoices
• Enter Accounts Payable and Accounts Receivable entries
• Track Inventory in QuickBooks as well as in Excel
• Assist in reconciling and researching accounts as needed
• Manage filing system and filing
• Perform other bookkeeping duties as needed to support the finance department
KNOWLEDGE AND SKILL REQUIREMENTS:
• Excellent verbal and written communication skills
• Proficient in MS Outlook, Excel, Word, and PowerPoint
• Knowledge of QuickBooks or familiarity with accounting systems
• ESRI tools – desirable but not required
• Basic reading, writing, and arithmetic skills required
- Location: Herndon, VA
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.