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compensation: DOE
employment type: full-time

Beacon Group is expanding our team of Administrative and Secretarial professionals and is seeking superior, highly qualified, experienced, and motivated professionals. You must have experience working in a Congressional, Executive or "CEO" level Executives offices. These positions are fulltime, 40 hour per week, Monday - Friday. You will work one of four schedules - 7:30 am to 4:00 pm; 8:00 am to 4:30 pm; 8:30 am to 5:00 pm and 9:00 am to 5:30 pm. No Alternative Work Schedule or Telework is available.

If you are selected to join our team, you will join our staff in providing professional services to our client for an initial period of 6 months, with a potential for a follow on 6 month period. These positions are located at 1800 F Street or other local GSA facility within the Washington, D.C., Metropolitan area.

Security Clearance Requirement

• You must have, or be able to obtain a "NACI" or higher US Government Clearance within two weeks of job offer. • Preference will be given to those individuals who currently possess, or who have in the preceeding 12 months or less, possessed, a "Secret" or higher US Government Clearance. • You must be a United States Citizen. • Questionable credit will likely lead to denial.

How to Apply

To apply for any of these positions, email your resume to eric@beacongroupllc.com Your resume must be in either MS Word or Adobe Acrobat format.

To learn more about Beacon Group, visit us on the web at www.beacongroupllc.com

JOB TITLES, JOB DESCRIPTIONS AND MINIMUM QUALIFICATIONS SECRETARY III: Click Here To Apply

Uses greater judgment and initiative to determine the approach or action to take in non-routine situations; Interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following: Based on a knowledge of the supervisor's views, composes correspondence on own initiative about administrative matters and general office policies for supervisor's approval; Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered; Reads publications, regulations, and directives and takes action or refers those that are important to the supervisor and staff; Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions; and Advises secretaries in subordinate offices on new procedures; requests information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries etc.; Shifts clerical staff to accommodate workload needs. Required Skills

SECRETARY LEVEL III (GSA Floor Coordinator's) Directly addresses tenant issues (lack of supplies in break rooms/workstation areas/conference rooms; missing keys from reservable stations or lost keys for assigned file cabinets; missing or misplaced chairs from conference rooms; building information such as location of lost and found, vending machines, water coolers) which are sent to the 1800 F Tenant Support email box and face-to-face requests from tenants. Reviews, researches, and responds to 1800 F Tenant Support tickets respective to their assigned work zone/floor. Resolves issues that are assigned to them by the Floor Coordinator Team Lead. Coordinates support for customer requests where responsibility for that support falls outside of the Floor Coordinator role, including: Service calls for the Building Management Office (BMO), personal storage/file drawer, key management, trash and recycling pick-up and Bookit related issues. Understands the basics of conflict resolution and assists tenants with resolving, workplace conflict related to workspaces, noise, reservations, and other conflicts that may arise. Assists in resolving workplace conflicts related to the 1800 F House Rules and how they are applied in the workplace. Ensures signage for workstations, conference rooms, and service centers is in place and correct. Maintains the look and functionality of conference and other meeting rooms, to include: ensures that the right number, types, and colors of chairs are in place, ensures mobile whiteboards, flip charts, and associated supplies (dry erase markers, microfiber cloths, etc) are in place (if applicable). Ensures that supplies that do not belong in meeting rooms (reams of copy paper, excess flip charts, etc) are placed in their proper location. Ensures AV system (TV, phones, etc) is in place and in working order (if applicable) and reports issues to IT Support, ensures chairs and tables are straightened and in place for tenant use, reports any maintenance items (excess trash, damage to the workspace, non-functioning / missing equipment, etc) to the proper point of contact. Monitor conference room and other space usage for compliance with House Rules guidelines. Assist tenants with making alternative Bookit reservations to promote maximum utilization of the workplace. GSA will train contractor individuals on the Bookit! System. Ensure that the workspace is in good condition and common work materials (supplies, meeting materials, etc) are placed in their proper location. Inspect the workspace for issues which require maintenance or follow up by the BMO or janitorial staff (e.g.: ceiling lights out, broken door hardware, etc) and track resolution to those issues. Clean all whiteboards (fixed and mobile) inside unassigned conference rooms on a weekly basis (every Friday). Replenish service center on a daily basis. . Work on special projects as assigned by the FC Team Lead that support tenant occupancy and the operations of 1800 F replacing outdated signage, putting up new fliers related to a change in operating protocols for 1800 F.

Required Experience

Bachelor's degree in a related field. Master's degree preferred. A minimum of 7 years working as Executive or Personal Assistant to a C-level executive, President or CEO; expert MS Office Outlook, Power Point and Word (50 WPM accuracy) and proficient in other MS office tools.

Security Clearance Requirement

• You must have, or be able to obtain a "NACI" or higher US Government Clearance within two weeks of job offer. • Preference will be given to those individuals who currently possess, or who have in the preceeding 12 months or less, possessed, a "Secret" or higher US Government Clearance. • You must be a United States Citizen. • Questionable credit will likely lead to denial.

What to Expect

Candidates will be evaluated based upon your skills and experience as described in your resume with the requirements of the position. If you are found to be a highly qualified candidate, you will be referred to the selecting official for further consideration. You will undergo an initial background and credit screen. You will be required to participate in Skills Assessment testing. Skills Assessment testing is conducted over the Internet. Whether or not you are contacted for an interview depends upon the judgment of the selecting official.

ADMINISTRATIVE ASSISTANT I: Click Here To Apply

ADMINISTRATIVE ASSISTANT I Handle a wide variety of situations and conflicts involving the clerical or administrative functions of the office which often cannot be brought to the attention of the executive; the executive sets the overall objectives of the work. Secretary may participate in developing the work deadlines. Duties include or are comparable to the following: composes correspondence requiring some understanding of technical matters; may sign for executive when technical or policy content has been authorized; Notes commitments made by executive during meetings and arranges for staff implementation. On own initiative, arranges for staff members to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations; Reads outgoing correspondence for executive's approval and alerts writers to any conflict with the file or departure from policies or executive's viewpoints; gives advice to resolve the problems; Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the new information with background office sources; draws attention to important parts or conflicts; In the executive's absence, ensures that requests for action or information are relayed to the appropriate staff member; as needed, interprets request and helps implement action; makes sure that information is furnished in timely manner; decides whether executive should be notified of important or emergency matters. Provide backup support for other administrative support staff, both contractor and Federal employees; Utilize and operate the Cisco VoIP telephone system; screen calls for the direct report in accordance with established procedures and as directed by the COR; take detailed messages; answer telephone calls for individuals who are not available or out of the office and determine appropriate action. Based on a knowledge of the supervisor's views, composes correspondence on own initiative about administrative matters and general office policies for supervisor's approval; Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered; Reads publications, regulations, and directives and takes action or refers those that are important to the supervisor and staff; Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions; and advises secretaries in subordinate offices on new procedures; requests information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries etc.; Shifts clerical staff to accommodate workload needs. Prepare correspondence in final form from draft or handwritten material, letters, memorandums, forms, reports, studies, vacancy announcements, position descriptions, specifications, legal documents, and other types of documents; Review documents to ensure compliance with GSA guidelines and procedures, and standards for spelling, grammar, punctuation, and format prior to finalizing; Ensure all enclosures, attachments, courtesy copies, and blind copies are included with outgoing correspondence and make copies as necessary; Maintain suspense records on action items and follow up to ensure timely reply and/or action; Make travel arrangements considering regulations, routes, cost containment, availability and conveyance. Complete travel forms and/or enter in electronic travel system. Notify personnel of travel arrangements and prepare written itineraries; Make arrangements for training and complete training forms; Make arrangements for conferences and meetings, including scheduling appointments and assembling background materials; maintain conference room calendar of scheduled meetings; and ensure conference rooms and lobby areas are properly arranged. Input electronic time and attendance reports; File documents, correspondence, forms, etc. Update and organize existing files; Close out files and prepare to move to records center or other storage; Schedule vehicles which are available from the motor pool; Receive and distribute faxes to employees. Process overnight mail; Maintain current telephone listings and employee distribution lists; Review all incoming correspondence to determine proper routing, establish and maintain working files; draft a variety of correspondence or documentation from oral instruction or rough draft; and other administrative support functions as required by GSA organizations

Required Experience

• Associate's degree or higher, with business secretarial courses and 2-3 years increasingly responsible secretarial and typing experience (60 WPM accuracy). • Ability to operate standard office equipment such as personal computer and facsimile machines. • A minimum of 2 years working as Administrative Assistant I. • Expert MS Office Outlook, Power Point and Word and proficient in other MS office tools.

What to Expect

Candidates will be evaluated based upon your skills and experience as described in your resume with the requirements of the position. If you are found to be a highly qualified candidate, you will be referred to the selecting official for further consideration. You will undergo an initial background and credit screen. You will be required to participate in Skills Assessment testing. Skills Assessment testing is conducted over the Internet. Whether or not you are contacted for an interview depends upon the judgment of the selecting official.

Benefits

We offer a competitive benefits package that includes: Paid Holidays, 2 weeks Personal Time Off, Company sponsored health insurance including HMO, PPO plans, dental, QTE Transportation Plan, short-term disability, referral bonuses and more.

ADMINISTRATIVE ASSISTANT II: Click Here To Apply

ADMINISTRATIVE ASSISTANT II Carries out recurring office procedures independently; Uses judgment and initiate to determine the approach or action to take in non-routine situations; Interprets and adapts guidelines, including unwritten policies, precedents, and practices. Duties include or are comparable to the following: Management of daily meetings, filter content on agenda's for the Administrator and the Commissioner. Decides which meeting takes priority or are relevant to the principal mission of GSA. Coordinates White House personnel meetings and meetings between Senators, Mayors, and Congress men/women with GSA. Takes dictation and transcribes notes, researches and creates presentation as well as generates reports and handles multiple projects and performs a variety of tasks at the same time. May assist in compiling and developing the annual budget. Familiar with standard concepts, practices, and procedures within the organization. Relies on experience and judgment to plan and accomplish goals. Requires degree of creativity and latitude is required. Composes correspondence requiring some understanding of technical matters; may sign for executive when technical or policy content has been authorized; Notes commitments made by executive during meetings and arranges for staff implementation. On own initiative, arranges for staff member to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations; Reads outgoing correspondence for executive's approval and alert writers to any conflict with the file or departure from policies or executive's viewpoints; gives advice to resolve the problems; Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the new information with background office sources; draws attention to important parts or conflicts; In the executive's absence, ensures that requests for action or information are relayed to the appropriate staff member; as needed, interprets request and helps implement action; makes sure that information is furnished in timely manner; decides whether executive should be notified of important or emergency matters. Manage the administrative staff giving daily work assignments and guidance as needed. Coordinate office coverage to ensure administrative support during lunch, vacations and emergencies. Provide backup support for other administrative support staff, both contractor and Federal employees (if neeed); Utilize and operate the Cisco VoIP telephone system; screen calls for the direct report in accordance with established procedures and as directed by the COR; take detailed messages; answer telephone calls for individuals who are not available or out of the office and determine appropriate action. Based on a knowledge of the supervisor's views, composes correspondence on own initiative about administrative matters and general office policies for supervisor's approval; Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered; Reads publications, regulations, and directives and takes action or refers those that are important to the supervisor and staff; Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions; and Advises secretaries in subordinate offices on new procedures; requests information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries etc.; Shifts clerical staff to accommodate workload needs. Prepare correspondence in final form from draft or handwritten material, letters memorandums, forms, reports, studies, vacancy announcements, position descriptions, specifications, legal documents, and other types of documents; Review documents to ensure compliance with GSA guidelines and procedures, and standards for spelling, grammar, punctuation, and format prior to finalizing; Ensure all enclosures, attachments, courtesy copies, and blind copies are included with outgoing correspondence and make copies as necessary; Maintain suspense records on action items and follow up to ensure timely reply and/or action; Make travel arrangements considering regulations, routes, cost containment, availability and conveyance. Complete travel forms and/or enter in electronic travel system. Notify personnel of travel arrangements and prepare written itineraries; Make arrangements for training and complete training forms; Make arrangements for conferences and meetings, including scheduling appointments and assembling background materials; maintain conference room calendar of scheduled meetings; and ensure conference rooms and lobby areas are properly arranged. Input electronic time and attendance reports; File documents, correspondence, forms, etc. Update and organize existing files; close out files and prepare to move to records center or other storage; Schedule vehicles which are available from the motor pool; Receive and distribute faxes to employees. Process overnight mail; Maintain current telephone listings and employee distribution lists; Review all incoming correspondence to determine proper routing; establish and maintain working files; draft a variety of correspondence or documentation from oral instruction or rough draft; and other administrative support functions as required by GSA, PBS Commissioner's Office.

MAIL CLERK: Click Here To Apply


a. Prepares incoming and outgoing mail for distribution. Duties include sorting and routing incoming mail; sealing, stamping and affixing postage to outgoing mail or packages, and keeping necessary records and completed forms. Utilizes postage meter, scale and/or envelope sealer. Operates a fax machine. Must have knowledge of post office mailing requirements and policies. Must be familiar with UPS and Federal Express requirements. Maintains mail records and sorts and files material. Provides customer service to Client offices regarding mailing information. Minimum experience: 1-2 years. Valid Drivers Licenses.

Beacon Group is an E/O/E. Veterans and minorities are encouraged to apply.

To learn more about Beacon Group, visit us on the web at www.beacongroupllc.com
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post id: 6040006180

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