One of R & W Group's top law firm clients in DC is in need of a stellar Legal Practice Assistant (Legal Secretary) to join the firm's Legal Support Team. This team is an innovative and collaborative team focused on providing the highest quality of support to the firm's attorneys.
The Legal Practice Assistant will have the following responsibilities:
Manage and maintain lawyers' schedules and calendars.
Schedule and organize onsite and offsite meetings, conferences, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms, and prepare materials.
Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship.
Maintain lawyers' contacts in Outlook and InterAction with accurate contact information and notes.
Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day).
Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested.
Draft routine correspondence, forms, etc.
Assist lawyers with Marketing and Business Development functions including preparing materials for meetings, pitches, and proposals, coordinating updates for lawyer biographies, and conducting internet research for lawyers' business development efforts as directed.
Process and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors when needed. If requested, track lawyers' billable hours, create reports, and maintain records.
Open new clients and matters following Records Department procedures. Prepare conflict of interest forms.
Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents. Identify and coordinate available services provided by administrative departments such as office services, finance, records. Follow-up on delivery and receipt acknowledgements.
Maintain client, administrative and personal filing (personal taxes; civic/charitable) for lawyers following established procedures. Prepare files using Legal Key procedures and maintain appropriate records for on and off site storage.
Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings.
Track, organize, and process reimbursements and check requests.
Successful candidates will have strong prioritization and organizational skills, exhibit good judgement, and are comfortable working in a fast-paced, high-volume environment. Candidates should be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), have a minimum typing speed of 65 wpm, and have previous work experience as an executive or administrative assistant, preferably in a law firm setting. A college degree is preferred. Availability for overtime is required.
Submit a resume online via this posting or at www.r-wgroup.com!
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