Experienced Legal Secretaries - for prominent powerhouse global law firm.
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(Two opportunities available).
The hours are either 9-5:30 or 9:30 - 6.
Ideal candidate has at least 5 years of substantive experience assisting attorneys in a professional and busy environment. This firm has very low turnover in this department - most stay in their positions until retirement. There are two levels of legal secretaries in this firm - the entry level junior positions and the senior experienced positions - which these are. Some of the duties for this position include: Provide senior, high-level secretarial and administrative support in Team of 2 or 3 secretaries; Coordinate and maintain efficient work flow; Work closely to mentor, share knowledge, best practices and answer any Firm policy and procedural questions for assigned and more junior Legal Secretaries in the team; Schedule client meetings, reserve conference rooms, coordinate A/V equipment and register guests; Coordinate all aspects of lawyers' travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements; maintain Outlook calendar; Organize, coordinate and communicate pertinent information with other team members; Revise and proofread correspondence, memos, legal documents, reports in Excel; Prepare draft communication outlined by lawyer as required; Use iManage document management system as central repository for all matter related documents; Maintain lawyers' time in 3E, proofread and submit finalized time to Accounting on a daily basis; Maintain knowledge of client requirements for billing.
Candidates must have at least 5 years of progressively responsible legal secretarial experience in a multi tasking environment
Ability to prioritize and coordinate work and maintain confidential information
Ability to manage workflow and delegate projects as necessary
Systems used in this position include: iManage, MS Office, Elite, 3E, Chrome River.
Salary is commensurate with experience; generous employee benefits offered.