compensation: Not listed employment type: full-time
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The Cystic Fibrosis Foundation - the world’s leader in the search for a cure for cystic fibrosis, and one of the most innovative and successful organizations of its kind – is seeking a Grant and Contracts Specialist at its national headquarters conveniently located in downtown Bethesda, Maryland.
The Cystic Fibrosis Foundation (CFF) and its employees embrace their commitment to its core values. These core values are the pillars on which CFF stand and will continue to sustain us as we move forward.
Keep sight of what really matters: Our decisions are based on what is best for people with cystic fibrosis and their families.
Aspire for excellence in all we do: We take pride in our work. We are committed to continuous learning and improvement.
Stronger together: We collaborate and work together so that we can learn more and achieve more.
Innovate with courage: We embrace challenges. We reach beyond boundaries in pursuit of our vision.
Care about our people: We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.
The Grants & Contracts Specialist works as part of a team and under general direction assists with pre- and post-award activities related to the Cystic Fibrosis Foundation’s portfolio of grants and awards, including: basic research, research training, clinical care awards, and contracts with academic institutions, hospitals, private practices, and corporations throughout the United States and abroad. The Grants & Contracts Specialist collaborates with internal departments and serves as a primary point of contact for principal investigators, research administration staff, and others interested in funding opportunities, as well as for current grantees and awardees.
Qualifications – Required:
Two (4) years’ experience, with at least one year in a grant-making organization
Relevant experience working with financial and grants management systems
Qualifications – Preferred:
Grants Management certification
Knowledge Skills and Abilities
Customer Service: Able to take initiative, demonstrate a customer service focus, exercise discretion and maintain confidences
Communication Skills: Ability to communicate effectively in person, on the phone, and in writing with Program and Grant Officers and with staff at all levels having varying degrees of understanding of relevant regulations and procedures
Computer: Experienced using Microsoft Office; experience with grants management, accounting and financial reporting systems is required in order to qualify for this position
Organizational Skills: Ability to organize priorities during levels of high demand and meet agreed upon deadlines for multiple constituents; able to maintain related electronic and paper records
Problem-solving Skills: Must be able to demonstrate attention to detail and accuracy; understand how to escalate issues and follow through to resolution
Teamwork: Works together as part of a team, cooperates and uses personal contributions to promote success of the team; focuses on group results
Regulatory: Aware of applicable administrative and financial regulations and able to apply them to daily workflows
Essential Duties and Responsibilities:
Assists with pre/post-award activities, including data entry and file management
Collaborates with internal departments, including: Finance, Accounts Payable, Major Gifts, and Communications
Monitors general email inboxes, addresses inquiries and/or forwards as appropriate
Provides training and business management assistance to Program staff, applicants and recipients
Creates and maintains grants/awards/contracts and proposal files that meet legal and auditing requirements and CFF policies
Serves as a primary point of contact and assists principal investigators, research administration staff and others interested in available funding opportunities and the application process; refers to Program Officers as appropriate; notifies Sr./Manager Research Administration Pre-Award when appropriate of potential issues
Obtains internal approvals and works with vendor to publish award/grant announcements online
Monitors incoming applications in grants management system; provides assistance to applicants and/or seeks additional support to address questions
Uploads scoring templates for applications into grants management system; sets up voting templates in preparation for Reviewer meetings
After selection and approval by Program Officers, enters Chair and Review Committee assignments into grants management system
Monitors grants management system for progress in completing reviews prior to Reviewer Committee meetings
Assists with preparing materials for Review Committee meetings
Assists with coordinating Review Committee meetings; attends as needed
Assists with drafting Award Letters for review and approval
Notifies applicants and applicant organizations of final funding decisions
Uploads award amounts and required deliverables into financial and grants management systems as applicable
Assists Awardees/Grantees with questions or concerns, follows through to resolution (e.g., requested changes to the Terms & Conditions)
Monitors incoming renewal applications, scans applications and other documentation for adherence to terms and conditions of the award and Foundation policies; forwards for appropriate approval
Monitors general email inboxes, addresses inquiries, and forwards as appropriate
Keeps Program staff updated on upcoming grant report deadlines
Processes and reviews renewal reports and expense reports, follows up as needed to resolve issues with incomplete or incorrect materials; forwards documents as appropriate for approval
Prepares reports on grants and awards with outstanding contingencies
Prepares de-obligation notifications to Grantees/Awardees and Grantee/Awardee institutions
Assist with preparing monthly payment authorization schedule for grants and awards; verifies accuracy of scheduled payments
Medical Department Contracts
Prepares and updates contract tracking sheets
Alerts Program staff when invoices are due based on deliverable schedules
Assists with preparing contract invoices, routes for review and approval, forwards to Accounts Payable and monitors for payment
Prepares monthly invoices to companies and organizations utilizing the services of CFF committees, updates associated tracking sheets
This is a unique opportunity to direct your energy and talents towards achieving a “life enhancing” mission, while benefitting from the resources and support of a highly regarded national non-profit organization.
The Cystic Fibrosis Foundation offers an excellent salary and benefits package. Interested candidates should submit resume and cover letter to www.cff.org under "Careers".
Cystic Fibrosis Foundation is an equal opportunity employer that is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. We strive to recruit and maintain a diverse workforce. Qualified applicants will receive consideration for employment without regard to race, physical or mental disability, color, religious creed, ancestry, national origin, religion, age, sex, marital status, genetic information or testing, gender identity and expression, sexual orientation or status as a Vietnam-era or special disabled veteran or any characteristic protected by law.
Reasonable Accommodation Notice
Cystic Fibrosis Foundation is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or would like to request an accommodation due to a disability, please contact us at HROps@cff.org .
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