Position Description: The onsite, full time Program Assistant will assist in the administrative aspect of programs that will greatly improve and or increase our organization’s services to the community and relationships with our vendors and other stakeholders. As part of this, the Program Assistant will help program staff with year-round rebuilding projects. The position reports to the Director of Programs.
Principal Duties and Responsibilities
• Enter data to create “Scopes of Work” for projects and task sheets for volunteer project days into Salesforce
• Create Folders on the OneDrive for each Client – to include Documents, Invoices & Photos
• Communicate and schedule skilled trades/vendors/home assessments
• Approve all Invoices submitted by Vendors in Bill.com
• Coordinate follow up of projects as needed
• Assist with logistics of year-round rebuilding project days
• Assist with answering phones, emails and written communications as needed
• Pull project reports from Salesforce
• Research and/or order project materials
• Maintain all funding budgets
• Other duties as assigned
Minimum Qualifications Required
• Two to three years of progressively responsible directly related work experience.
• Demonstrated ability to take primary responsibility for diverse numbers of projects and complete them in a timely manner with limited supervision.
• Ability to lift 30 pounds.
• Comfort navigating homes and project sites.
• Strong verbal and written communication skills.
• Positive attitude required.
• Self-starter who is results oriented.
• Team player with ability to work collaboratively and build effective working relationships with staff, Board, volunteers, donors.
• Reliable transportation.
Resume and cover letter emailed to Ann Nguyen, Office Manager, an@rebuildingtogetherdca.org. Phone calls are not accepted
Principals only. Recruiters, please don't contact this job poster.