📍 Location: Rockville, MD
💼 Full-time | Monday – Friday, 9:00 AM – 5:30 PM
💰 Pay: $60,000 – $70,000 per year
About Us:
We are a professional service company specializing in facility maintenance and restoration for commercial clients across the DMV area. We pride ourselves on reliability, accuracy, and attention to detail. We are seeking a full-time Administrative & Operations Assistant to support our management team, office, and field operations.
Job Description:
The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks in a fast-paced environment. This role requires a minimum of 5 years of office experience and hands-on knowledge of operations coordination.
Key Responsibilities:
Administrative Duties:
• Answer and direct phone calls and emails promptly and professionally
• File, organize, and maintain company records and project documentation
• Write and distribute correspondence, memos, letters, faxes, and forms
• Maintain contact lists and client records
• Order and track office and field supply inventory
• Other administrative duties as assigned
Operations Support:
• Organize and schedule jobs, dispatch field teams, and track project progress
• Maintain job calendars, work orders, and project documentation
• Communicate updates between clients, technicians, and management
• Coordinate with vendors and subcontractors to ensure timely completion
• Assist with quality control and compliance documentation
• Identify and resolve scheduling or operational conflicts
Candidate Requirements:
• Minimum 5 years of office experience (required)
• Operations experience is a must
• Extremely detail-oriented, professional, and accurate
• Excellent verbal and written communication skills to interact with clients
• Excellent computer skills; proficiency in MS Office (Word, Excel) and Outlook required
• Reliable, punctual, and able to meet deadlines
• Strong time management and multitasking abilities
• Team player with the ability to work independently
• Strong conflict resolution and problem-solving skills
• Eagerness to follow instructions and support management
• Completion of a background check is required
Schedule:
• Monday – Friday, 9:00 AM – 5:30 PM
Compensation & Benefits:
• Salary: $60,000 – $70,000 per year (based on experience)
• Competitive benefits package
• Supportive, professional work environment
• Opportunities for growth and training
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