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Executive Assistant for Professional Member Association (Falls Church, VA)

compensation: AIHA offers a comprehensive benefits including health/dental/vision insurance, 401k, etc. AIHA believes in developing our employees through professional development opportunities and tuition reimbursement.
employment type: full-time
non-profit organization

About the American Industrial Hygiene Association (AIHA)
Founded in 1939, AIHA is a nonprofit organization serving professionals dedicated to the anticipation, recognition, evaluation, control, and confirmation of environmental stressors in or arising from the workplace that may result in injury, illness, impairment, or affect the well-being of workers and members of the community.

About the Role
The Executive Assistant provides direct administrative support to the Chief Executive Officer (CEO) and Board of Directors (BoD). S/he serves as the primary point of contact for internal and external stakeholders and as the liaison to the BoD, members, and allied organizations. S/he must, at all times, represent the CEO with poise and professionalism.

Essential Duties & Responsibilities
Supporting Chief Executive Officer (30% of effort)

  • Coordinates catering for meetings scheduled by Executive Office with help of internal Meetings Department
  • Manages all meeting needs for Executive Office – schedules conference calls and meetings, prepares agendas, takes minutes and follows up on action items
  • Acts as liaison with Senior Leadership Team (SLT) for meetings, KPIs, and Board Action Items
  • Provides support for Local Section meetings, school visits, business development efforts, etc.
  • Prepares and submits CEO’s expense reports and invoices to be paid
  • Conducts research, compiles data, and prepares papers for consideration and presentation by CEO
  • Assists with booking travel, when needed
  • Assists with special projects and various administrative duties as requested

Supporting Board of Directors (65% of effort)
  • Provides administrative support to the President, President-Elect, and Vice President
  • Serves as liaison to BoD for general communications, inquiries, and scheduling
  • Assists CEO with agenda setting and material preparation for Board and related meetings
  • Prepares Board books, agendas, and presentations for BoD meetings
  • In coordination with CEO and Board President, ensures proper follow up on action items following meetings
  • Develops and distributes Board related correspondence
  • Maintains online Board community and keeps updated with relevant materials and dates
  • Oversees key processes including evaluations, nominations, and election processes

General Office Support (5% of effort)
  • Maintains pantry near CEO’s office
  • Maintains records in database
  • Provides clerical support to other departments, as needed

Education & Experience

  • Bachelor’s degree preferred although experience will be considered in lieu of degree
  • Required:
    • At least 5 years of administrative experience, prefer 10 years related experience
    • Previous experience working in an association or non-profit organization
    • Extensive knowledge of Microsoft products (primarily Outlook, Work, Excel, PowerPoint)
  • Strongly Preferred: hands on experience working with an Association Management System (AMS) or other type of database

To Truly Excel, You Will
  • Have exemplary attention to detail and a customer service focused mindset
  • Be able to handle confidential information and use discretion when necessary
  • Be able to communicate and work with employees at all levels
  • Exhibit excellent organization and communication skills
  • Demonstrate flexibility and adaptability in your work style to better respond to multiple requests/tasks, shifting priorities, and informational needs
  • Be team-oriented and able to share information, goals, opportunities, and successes with the appropriate parties
  • Be a self-starter who works independently
  • Think outside the box and look for creative ways to take action

Some travel required (Board meetings and conference attendance)

To apply, please submit resume and cover letter at:

  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers
  • OK to highlight this job opening for persons with disabilities

post id: 7087015419


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